Contract Management will differ for buyers and listings, but here are the basic steps we take to support: 

• Organize a single Binding Contract document

• Identify missing contract and compliance elements

• Create a Reminder of Important Dates PDF with contact information for agents, attorney, lender

• Send Google Calendar invites to agent and clients for important contract dates

• Send introductory emails with contract and important dates to client, attorney (if applicable), lender, cooperating agent

• Submit contract details to Broker, if applicable

• Gather missing contract and compliance elements

• Schedule inspection, when necessary

• Send Earnest Money proof to lender and coop agent

• Confirm inspection with coop agent, buyer and agent

• Pass access instructions to inspector

• Send emails acknowledging end of Due Diligence and outlining next steps to attorney, lender, buyer, coop agent

• Deliver all signed amendments to attorney and lender

• Shepherd Commission Agreement

• Request utility information from listing agent

• Track buyer’s financing and appraisal process with an eye on deadlines

• Notify agent of any possible issues before contingencies expire

• Notify coop agent when home has appraised

• Schedule walk thru and confirm times with all parties

• Deliver Commission Agreement and Disbursement Authorization to attorney

• Inform client of closing time, location, what to bring, how to get wiring instructions safely

• If mail away closing, facilitate communication between client and attorney

• Ensure file is Broker Approved and address any compliance issues

• Ensure contract deliverables (repairs, warranties, etc.) have been received

• Gather relevant receipts/invoices from coop agent

• Check with lender to ensure that CD acknowledgement was signed in time

• Request preliminary settlement statement from attorney

• Review settlement statement for correct commission

• Confirm wired funds have been received by attorney

• Submit FMLS 118 after closing